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Active Mail Tools: Active Folders

How does it work?

Active Folders Content Manager helps to enforce a centralized e-policy across mailboxes, local and networked PST files and public folders, for greater security and to minimize liability associated with inappropriate email content.

Used by many organizations and government agencies for forensic electronic evidence discovery and useful to meet Freedom Of Information Act (FOIA) search requests, Active Folders can quickly and efficiently search for emails by multiple attributes, cutting down on the need for manual resources.

It is also an effective means to discover and remove viruses that have passed into the Exchange Information Stores, without stopping the email service, and to recover redundant storage space through the identification of attachments.

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Benefits

By scanning mailboxes, public folders or PST files by either their content or attributes, Content Manager will find all the matches, discover who is responsible and carry out actions on the results.

Content Manager will help with questions such as:
 

• What would happen if a court asked you to find all emails related to a subject?
• Where are users' PST files?
• How do you find and destroy rogue emails?
• What other actions can you take to reduce the problems of new viruses once they are inside the system?

Layered Defense

Content Manager adds another vital layer of defense to your company in the challenge to prevent email borne viruses affecting your business.

If a virus arrives overnight and enters your system before you have set-up any content control at the Internet Access Point, then Content Manager can be set to clean the Information Store(s) in advance of a solution from your Anti-Virus supplier.

Supports you in the creation and implementation of an e-policy

Active Folders Content Manager enables you to scan for inappropriate material without stopping your Exchange server, therefore helping you to carry out the e-policy rules set up by your company effectively and with minimum disruption.

Robust, reliable system that has little impact on the Exchange server
 

• Active Folders is installed on its own dedicated server, so you are able to locate information easily without huge impact on the Exchange Server.
• Policies are quickly set up, but operate unattended over the entire Exchange system.
• All policies are schedulable and results of all the searches are stored for later analysis.
• Reduce Litigation Risk

With Active Folders Content Manager you can:
 

• Control what is stored and make it easy to comply with the demands to manage content on the servers.
• Reduce the risk of damaging headlines eg. accusing your company of failing to prevent sexual harassment or racial abuse.
• Reduce user ability to hide emails.

Features

Active Folders Content Manager can:

• Search single or multiple Information Stores.
• Discover and search local and central PSTs.
• Search mailboxes, folders or sub-folders of mailboxes.
• Search on folder type or name.
• Search on content of message or item.
• Search on property of message or item.
• Search by any combination of these.
• Search attached documents from Office 97 to XP for key words.
• Search files that can be associated and opened by Office (eg word Perfect).
• Search other (non-associated) files as text files.
• Search zipped files.
• Alert user or administrator by email of the results of a search match.
• Copy, Move, Delete or Report on results of the search.
• Identify who is sending or storing specific data.
• Identify and remove unwanted emails from folders and mailboxes.
• Search and delete attachments.

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Archive One offering:

    Policy Manager only    Policy Manager and Compliance Manager    Policy Manager (with PST management) & Compliance Manager

    Policy Manager with PST management    Compliance Manager only    Discovery Manager only    Access Security Manager only

     Note: Policy Manager includes e-discovery

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