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Solutions for Education Email Solutions for Education Whether you need to take precautions to avoid legal missteps or ensure capacity and performance levels, Email Archiving should be top of your IT priority list Email is more than a simple and rapid communications tool. It is also a store of information about students, academic knowledge and best practice. Schools, colleges and universities serve their faculty and student communities best when they manage their email systems efficiently and provide appropriate access into these email resources. IT has to strike a balance between core educational need, the increased involvement of parents and authorities, the demand of legislatures, and the service expectations set for the email system itself.
EMAIL ISSUES FACING EDUCATION
A soon as information is contained in an email system it can be a public record. Educational communities need an efficient archiving system for compliance with the Freedom of Information laws and other open government laws, which guarantee citizens access to public records kept by government agencies. Email evidence and proof In addition to the ability to respond to compliance requests quickly, educational communities need an effective means to identify possible employee violation of district policy or unprofessional conduct toward students, parents or fellow employees. Legal action is ever more common. Examples include litigation around accidents at school, sports injuries, drug use and even potential liabilities around lax security. Administrators need to be able to show what actions and communications have taken place to avoid such happenings. Protecting private and personal information Email systems contain diverse information about many subjects and about many people. While authorized officials should have rights to look for specific subjects, other staff and students should not be able to browse private and personal information, accidentally or otherwise. Managing the ongoing storage for transient email populations Students, teachers, academics and pupils are all notoriously mobile. Whatever the reason, the role of an email administrator in education is especially demanding because so many people come and go every year. Prepare for email systems growth Emails continue to increase in quantity and size, escalating capacity and performance demands on Exchange. The growth in email size is particularly alarming. Standard software programs produce ever larger files and multimedia genres are loading email systems with MP3, JPG, AVI attachments. Is your organization prepared for attachments of 10MB, 20MB or even 50MB? Request a Quote or Information
Archive One offering: Policy Manager only Policy Manager and Compliance Manager Policy Manager (with PST management) & Compliance Manager Policy Manager with PST management Compliance Manager only Discovery Manager only Access Security Manager only Note: Policy Manager includes e-discovery |
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